Purchasing Agent Job Description

  Job Title: Purchasing Agent

  Position Type: Full-Time, Overtime as needed.

  Salary: $25 - $35hr   
  FLSA Status: Non-Exempt
  Effective Date: 5/1/2025

 

Position Summary

The Purchasing Agent is responsible for the ordering of all goods to support the achievement of business goals as well as compiling and maintaining records of transactions and office activities for the establishment by performing the following duties.

 

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

  • Participates in the execution of the current Quality Management System. Including but not limited to maintaining KPI’s, managing vendor approval list, and supplier on time delivery metric.
  • Generate and send purchase orders for approved project materials, supplies, and services to approved vendors from enterprise resource planning (ERP) system, requesting material certification as required.
  • Generate and send purchase orders for office supplies from requisitioning system as needed, ensuring to utilize proper item/cost centers and General Ledger Codes.
  • Reviewing requisitions and bid proposals; negotiating contracts within budgetary limitations and scope of authority; purchasing supplies.
  • Conferring with vendors to find out status of an order, contacting vendors concerning discrepancies with quantity and quality.
  • Maintains office supply and first aid inventories.
  • Receives all incoming packing slips and compares against purchase order to ensure accuracy, entering Purchase Order Receipt into ERP for verification.
  • Reviews vendor invoices for accuracy before submitting to accounts payable.
  • Establishes itinerary for company truck driver for deliveries and pick-ups.
  • Oversees proper methods of packaging to ship to outside process services.
  • Interfaces with all departments to resolve problems and issues with needed purchased items.
  • Performing other duties as requested, directed, or assigned by supervisor.

 

Minimum Qualifications (Knowledge, Skills, and Abilities)

  • High School Diploma or Equivalent required.
  • Ability to read, write and interpret English.
  • College Degree a bonus.
  • Previous Job Experience desired.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other computer software.
  • Ability to identify and resolve problems in a timely manner as well as skillfully gather and analyze information.
  • Ability to multi-task and work in a fast-paced office setting.

 

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

 

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.




 The company is an Equal Opportunity Employer, a drug-free workplace, and complies with ADA regulations.